Initial Inspections
Conducted Monday – Thursday only.
If the unit fails, the landlord has a strict limit of 3 attempts within 30 days to complete all necessary repairs (General Deficiencies).
If a life-threatening deficiency is identified during the inspection and not corrected within 24 hours, the tenant cannot proceed with lease-up. In such cases, the tenant will be required to search for another unit.
If repairs are not completed in that timeframe, the potential resident must look for another unit.
Inspection Scheduled
Annual/Biannual/Special/ & Quality Control Inspections: Conducted Monday – Thursday.
Reinspection’s: Conducted Tuesday – Friday
If a life-threatening deficiency is identified during the inspection and not corrected within 24 hours, the unit will be automatically placed in abatement until a passing inspection is completed.
If a general (30 days/2 attempts) deficiency is identified during the inspection and not corrected within the specified time frame, the unit will be placed in abatement.
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□ If an inspection extension is needed, please contact us in advance of the scheduled inspection date.
Please note that the tenant is already living in the unit, so we cannot ask them to relocate until a certain period has passed since the unit was placed in abatement.
Access Requirements
(Tenant Responsibility)
As the tenant, you are required to comply with Housing Quality Standards (HQS). Please review the following guidelines carefully:
Inspection Attempt Policy
Tenants are allowed a maximum of two (2) reschedules.
A second reschedule may result in termination of assistance.
HQS Inspection Checklist:
CLICK HERE FOR THE UPDATED HQS INSPECTION CHECKLIST
Termination Process:
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If a Reinspection of a 24-hour Life-Threatening (LT) deficiency is scheduled and the Housing Authority is unable to access the unit, termination of assistance will be issued.
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□ For tenant-responsibility items classified as general 30-day deficiencies, if the deficiencies have not been corrected by the second inspection attempt, which must occur on or before 30 days from the First inspection, a termination of assistance may be issued.
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□ Tenants will have 30 days from the date of the Termination Letter to successfully pass the inspection.
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□ Failure to pass the inspection within this timeframe may result in termination of your housing voucher.
Refusal of Entry After 48-Hour Notice:
If the tenant refuses entry after receiving proper 48-hour notice, the letter of violation may begin, potentially leading to termination of assistance.
Before any action is taken, the following supporting documentation is required (Supporting Documentation comes from the landlord:)
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□ A photo of the 48-hour notice posted on the door (including unit number, if possible.)
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□ A written statement from the individual who attempted to enter but was denied.
Once this documentation is submitted to the HCV Coordinator, the violation status begins.
Violation Progression:
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1st Attempt: Violation Letter
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2nd Attempt: Termination of Assistance
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If Inspector is Denied Entry / Could Not Enter (CNE)
If the inspector is unable to enter due to tenant refusal or inability to access the unit:
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□ The inspector will leave a "Sorry We Missed You" door hanger notice.
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□ The HCV Coordinator will then email or mail the tenant a result letter, based on the current number of attempts.
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Note:
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The HCV Coordinator will reschedule a second inspection attempt within five (5) business days and email the participant a CNE letter.
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□ If we have a valid email address on file, the letter will be sent via email within 24 hours of the scheduled inspection.
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□ This letter will also include the date and time of the newly scheduled reinspection.
Violation Progression:
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1st CNE: Violation Letter
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2nd CNE: Termination of Assistance
If you need to reschedule an inspection, please contact us in advance of the scheduled inspection date listed in your inspection notice.